Ordering is appointment-only with a maximum of ten visitors per day. Documents need to be booked at least two working days in advance. Each person can request up to three documents to look at and a further three more on the day of visit. See here for further details: Re-Opening Information

Please use the form below to register as a reader on The Keep.

  • An email address is not required when you register, but if you do not provide one, you will need to provide a contact telephone number.
  • If you do provide an email address, you will be sent a confirmation link with which to activate your account. When you click the link, you will be asked to create a password.
  • If you provided a telephone number rather than an email address, you will be asked straight away to create a password for your account.

As a new reader, you will be able to:

  • Create a wish-list of items
  • Save your searches
  • Use the secure messaging system to contact The Keep directly
  • Modify your details
  • Access downloadable content
  • Order items to view at the Keep*
* Please note that your account will need to be verified by a member of staff before you can actually view items at The Keep, so please with you 2 forms of identification with you when you first visit.
Tick this box if you are under 13
Tick this box if you are a student
Tick this box if you require an accessible seat
Tick this box if you are a member of The University of Sussex
Your Name and Address
Terms and Conditions

Terms and Conditions Keep User Registration

The information that you have submitted to register with The Keep will be stored and used by East Sussex County Council to provide services to you in accordance with the General Data Protection Regulation (GDPR).

How we look after your information

We make data protection an essential component of the core functionality of our processing systems and services.

We only use data processors that provide sufficient guarantees of their technical and organisational measures for data protection by design.

We only process your personal data that we need for our purposes, and we only use the data for those purposes. When we ask for personal information we promise:

•to make sure you know why we need it

•to ask only for what we need, and not to collect too much or irrelevant information

•to protect it and make sure nobody has access to it who shouldn't

•to make sure we don't keep it longer than necessary

Our Privacy notice can be found here https://www.eastsussex.gov.uk/privacy/keep-services/

In return we ask you to:

•give us accurate information; and

•tell us as soon as possible if there are any changes, such as a new address.

This helps us keep your information reliable and up to date

Reader’s Tickets

Reader’s tickets are issued on provision of proof of identity and address and are non-transferable. A validated Reader’s account will be usable for three years and on expiry can be renewed with proof of current identity and address. Access to the reading room and consultation of documents is only permitted with a valid Reader’s ticket. All tickets are non-transferable. Only one current reader’s ticket may be held per person. Lost or stolen tickets must be reported immediately. Ticket holders are responsible for any use of a ticket issued to them unless and until they have reported it stolen. A replacement charge will be made for lost cards.

Conditions of Access

Researchers are expected to observe the specific conditions regulating access to and reproduction of individual collections, especially in relation to copyright and data protection. Regulations for use of material are available on The Keep website and copies can be obtained in the Reading Room.

Researchers are required to make use of personal data contained within documents in compliance with the General Data Protection Regulation (GDPR). Your research cannot be used to support measures or decisions with respect to particular individuals and cannot cause or be likely to cause substantial damage or substantial distress to any person who is the subject of those data while he or she is alive or likely to be alive (assuming a life span of 100 years). You shall not make the results of your research available in a form that identifies any data subject without the consent in writing of the data subject or the data controller.

Further information about specific conditions governing the collections will be provided by staff on request.